To apply: Submit your cover letter and resume to jobs@fourthchurch.org
No phone calls, please.

Summary

The Music Coordinator provides administrative support to the Music department at Fourth Presbyterian Church. He/she is responsible for cultivating relations and conducting all duties in the spirit of the church’s continuing mission. The music coordinator assists the Director of Music and Organist at Fourth Presbyterian Church in Chicago.

History

Fourth Presbyterian Church is a progressive and inclusive Presbyterian Church USA congregation located on Chicago’s vibrant Michigan Avenue. The complex of historic and modern buildings welcomes hundreds of people each week, including members, guests, church staff, and others. Programs offer services to those who seek faith and guidance or are active in one of our many community programs or participate in one of our associated mission programs.

Schedule

Flexible schedule is required. Evening and weekend availability is required for concerts and other events. When no concerts or events are scheduled, a general Monday–Friday 8:30 a.m.–5:00 p.m. schedule will be in place.

Essential Functions

Music

• Preparation of contracts, scheduling, and tax forms to all outside independently contracted performers/ensembles
• Coordination of venue rental for musical ensembles, including on-site tours, planning, reception hosting, invoicing, payment arrangements, and general client support
• Serve as the point person for questions regarding upcoming concerts and music events
• Preparation of programs, tickets, and payments related to concert events as needed
• Maintain rosters for all adult and youth choral and worship music ensembles
• Assist with choir folders, music filing, and copy preparation
• Processing of G/L payment requests for Music Department invoices
• Processing of Departmental donations and outside venue/performance rental payments
• Scheduling of regular piano tuning and maintenance
• Coordination of weekly Music Department email newsletter (Music Notes)
• Coordination and arrangement of Departmental business travel, as needed
• Preparation of monthly departmental credit card reconciliation
• Host evening concerts and/or outside events contracted by Music Department, as needed
• Proofing of performance programs, etc., as needed
• General departmental computer hardware and software support
• Maintain weekly live-stream copyright licensing
• Generate publicity ideas in coordination with the communication department.
• Assist with grant proposals
• Use the S.P.I.R.I.T. principles of hospitality when interacting with visitors, guests, members, and staff of Fourth Presbyterian Church.
• Other duties as assigned

Venue Management

• Develop music-specific venue rental brochure and annual concert brochure
• Continue development of touring company partnerships
• Continue development of production company partnerships
• ‘One off’ concert and smaller venue selling via contracts (i.e., lower-level headliners)
  

Friday Noonday Concerts

• Coordination of weekly Noonday Concert Series, including emcee duties as needed
• Continue with the expansion of the Friday Noonday Concert Series, including, but not limited to:
  
• Exploring possible funding partnerships, grants, and other resource development possibilities
  
• Summer Concert revenue development
  

Qualifications and Experience

• Bachelor’s degree preferred; comparable experience will be considered
• Strong computer skills, including proficiency in Microsoft Word, Excel, Outlook, Publisher, EMS Lite, ACS People Suite, Adobe Acrobat Pro, Adobe Photoshop, and various other software packages
• Previous experience with music programs or departments
• Outstanding communication and organizational skills
• Strong interpersonal skills often serving as the ‘public face’ of Fourth Presbyterian Church
• Typing speed of 50 words or more per minute
• Ability to prioritize tasks and meet deadlines
• Good problem-solving skills and judgment
• Able to work without frequent supervision
• Takes initiative, is a self-starter
• Ability to work independently and as part of a team
• Frequent schedule flexibility, including many evening and weekend hours
• Comfort working in a faith-based, multi-cultural organization
  

Physical Requirements

Work Environment

The physical demands and work environment described here are representative of those an employee encounter while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.

• If the current health conditions dictate, one must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
• Smoke- and drug (illegal or recreational)-free environment.
• Fourth aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. The employee is regularly required to communicate effectively via computer, via phone, and in person.
• This role requires frequent sitting.
• Fourth Presbyterian Church’s office is located in downtown Chicago
  

COVID-19 Considerations

At this time, masks are welcomed but not required. We will adjust this as the pandemic continues. 

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Fourth Presbyterian Church or Chicago Lights, you will be required to share proof of a COVID-19 vaccination. This requirement is subject to accommodation in compliance with applicable laws.

To apply: Submit your cover letter and resume to jobs@fourthchurch.org.
No phone calls, please.

Back to top